Job description

1. General and administrative
Perform any administrative function as required by the Department/Section/ Unit in line with company policies, procedures and engagement requirements.
Record and track daily correspondences records especially for mail and fax services.
Administer office consumables, procurement and inventory.
Provide assistance, support where necessary for any activation, official functions & events related activities protocol management.

2. Budget monitoring and management
Source and gather information in preparing budget proposal for the unit by analysing the budget expenditures and make recommendations to ensure optimum budget utilization.
Budget management and budget monitoring for Planning Department in the areas of:
i. Reclassification
ii. Back-charging - KRP/KIC management
iii. Accrual Management
iv. Budget transfer
v. Petty cash management

3. Physical/digital records management
Data filing and information archiving (physical files, contribution requests files, comms material etc.)
Inventories management for stakeholder collaterals (corporate gifts, consumables etc.)
Data entry into the system (stakeholder management database i.e. Borealis, contact information etc.)

4. Finance and procurement
Handling finance and procurement process/ payment / contract / rental and purchasing of office equipment through: SRM, SAP etc.

5. Reporting
Consolidate data to update respective reports on a weekly/ monthly/quarterly basis.

6. Inventory and Asset Management
Monitor and manage asset utilisation related to the Unit (for e.g. camera, projector etc) and maintenance by recording asset usage and movements, ensuring its maintenance and in working condition to ensure the availability of high performing assets.
Record the in-coming and outgoing of corporate merchandise, attend to urgent requests, ensure stock availability with proper monitoring and coordination of inventory and update the superior accordingly.

Job Types: Full-time, Contract
Contract length: 12 months
Salary: RM1,500.00 - RM3,500.00 per month

Benefits:
Health insurance
Opportunities for promotion
Professional development
MENTOR FACILITIES MANAGEMENT SDN. BHD. is a facilities management company, incorporated in 2009, which specializes in providing quality and efficient administrative & supervisory services in the facilities management industry.

We provide a mix of experienced and youthful personnel to make sure the services that we provide exceeds the expectations of our clients.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5

dudleyanddudleyllc.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, dudleyanddudleyllc.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, dudleyanddudleyllc.com is the ideal place to find your next job.