Job description

Overall Purpose Of The Job
The Analyst is responsible for maintenance of assigned legal books, including any data entry, posting of ledgers, reconciliation work that are needed to close month end accounts and preparation of month end reporting. Reporting will include month-end closing, reconciliation, PL & BS schedules, quarterly GST reporting, year-end audit related matters and support the team towards achieving Service Quality KPI and strategic objectives of the company.

Key Responsibilities
1. Record to Report
 Own and maintain legal books and ensure month-end close is performed accurately and timely based on GSS closing calendar.
 Ensure compliance of statutory reporting requirements, group accounting policies and GAPP.
 Handle RTR enquiries promptly.
 Attend to tax queries arising from internal tax team.
 Liaise with auditors and tax consultant on statutory reporting matters.
 Perform quarterly GST workings.
 Perform month-end activities to ensure book closed as per closing timeline.
 Ensure revenue loading / system interface from Bigger are complete.
 Perform month end reporting according to closing timeline – month end revaluation, Cognos loading, LE Notes, etc.

2. Balance Sheet Reconciliations
 Reconcile Balance Sheet accounts and submit to local finance in accordance with agreed timeline.
 Take ownership to work with relevant parties to ensure open items are properly followed up on timely manner.
 Document action tracker/ minutes of meeting as agreed during Balance Sheet Review meetings and circulate to all parties within 2 working days. Take proactive steps to follow up and close the open action items on timely manner.
 Perform account allocation in accounting system on timely manner to ensure open items in system are up-to-date.

3. Journal posting
 Prepare and process GL journal entries accurately in accordance with SLA timeline.
 Prepare workings for journals initiated by GSS.

4. Bank management
 Interface bank statements to accounting system as per scheduled.
 Perform allocation of bank transactions in accounting system to ensure unreconciled bank items reflected correctly on timely manner.
 Process bank transactions posting, such as bank charges, etc, to bank GL on timely manner.
 Perform bank reconciliation on weekly (normal days) and daily (closing week) basis and circulate with relevant pasties for action.
 Proactively follow up on petty cash count and register from petty cash custodian on monthly basis. Escalate if not received for the month.
 Proactively follow up to ensure reconciliation items are processed within the same month.
 Escalate on unreconciled items outstanding for >60 days.

5. Fixed assets management
 Process fixed assets transactions accurately in accordance with SLA timeline and SOP. Escalate and highlight for any non-compliance cases.
 Maintain fixed assets register and depreciation schedules.
 Ensure Fixed assets module reconcile to GL control account. Work with IT to resolve variances, if any.

6. Other duties
 Ensure complete and proper records retention.
 Perform backup activities for one’s peer/department as and when required.
 Perform ad hoc assignments.
 Make recommendations for continuous process improvements, implement continuous improvement initiatives and ensure that procedures are documented.
 Perform constant housekeeping on SOP and Work Instructions to ensure the documents are complete and up-to-date.

Requirements
 Degree or Diploma in Accounting / Finance or equivalent
 1-3 years of relevant working experiences – maintain General Ledger level, including monthly close and year-end audit finalization
 Prior experience in Shared Service or fast-pace MNC environment with high volume transactions will be an advantage
The International SOS Group of Companies is in the business of saving lives, protecting your global workforce from health and security threats. Wherever you are, we deliver customised health, security risk management and wellbeing solutions to fuel your growth and productivity. In the event of extreme weather, an epidemic or a security incident, we provide an immediate response providing peace of mind. Our innovative technology and medical expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We help you meet compliance reporting needs for good governance. By partnering with us, organisations can fulfil their Duty of Care responsibilities, while empowering business resilience, continuity and sustainability.

Founded in 1985, the International SOS Group is trusted by 11,000 organisations, including over half of the Fortune Global 500, multi-national corporate clients and mid-size enterprises, governments, educational institutions and NGOs. 11,000 multi-cultural medical, security and logistics experts stand with you to provide support & assistance from over 1,000 locations in 90 countries, 24/7, 365 days.
Bachelor's or Equivalent

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