Job description

Responsibilities:

- Mainly dealing with secretarial support work such as prepare documents, call and follow up with clients.
- Handling new incorp, annual returns, circulations and any adhoc assignments as requested.
- Familiar usage of MYCOID , E-info, MyData, Superior Comsec.
- Assume statutory duties and responsibilities as defined in the Companies Act, 1965
- Independently oversees and manage the overall corporate secretarial matters.
- Draft and circulate Board resolutions for director’s signatures in order to secure approvals to implement policies or proposal within the timeframe set by management.
- Ensure all returns and documents required to be lodged with the Companies Commission of Malaysia (CCM) are properly prepared and lodged within the deadlines.
- Organize and prepare notice and agendas for board meetings and record the proceedings of meeting and follow-up on decision made.
- Keeping and maintaining proper statutory books, register books and secretarial files of the companies and ensure all company information /documents recorded/kept therein are up-to –date.
- Supervise the movement of company’s share capital generally, including preparation of share allotment letters and documents including advising the fees payable to CCM for registration of increase in share capital, issuance of share certificates; and handling share transfer including eligibity to apply for stamp duty relief under section 15a of the Stamp Act 1949.
- Ensure safe custody of common seal and ensure affixation of common seal on documents is within the authority of the board and in accordance with the respective companies article of association.
- Liasing with external regulators and advisers such as CCM, inland revenue board, external lawyers, external company secretary and auditors in the discharge of duties.
- Proficient in English and Bahasa, attention to detail, organized and has strong interpersonal skills.
- Proactive, positive attitude, willingness to learn, good social skills, responsible, committed to work, well-motivated, driven towards end result, able to work under minimal supervision and able to handle stress well.
-Able to to start as soon as possible or within a reasonable time frame.

Requirement : -
- Speak and write well in English and Malay.
- Able to meet and greet clients
- Fast learner
- Well versed in MS Excel, Word, , Powerpoint, Google Sheet, Google Word , Google Form
- Be able to work under pressure/multitask
- Experience in secretarial field.

Job Type: Full-time

Salary: From RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Secretarial: 1 year (Required)

Language:

• English (Preferred)
• Mandarin (Preferred)
• Bahasa (Preferred)

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