Job description

TO APPLY:

Please submit a 1) cover letter detailing their qualifications and interest and 2) a current resume. Candidates without both items will not be considered.

ABOUT US

Alameda Health System Foundation (AHS Foundation) is a 501(c)(3) nonprofit that seeks private contributions and corporate and foundation grant funding for the East Bay region’s largest public health and safety-net hospital and clinic network, Alameda Health System (AHS). AHS’s network of facilities includes Alameda Hospital, Wilma Chan Highland Hospital Campus and Level 1 Trauma Center, John George Psychiatric Hospital, San Leandro Hospital, Fairmont Hospital, and outpatient Wellness Centers in East Oakland, Hayward, and Newark.

We advance health equity throughout Alameda County by securing funding and community support for Alameda Health System’s (AHS’s) strategic priorities that increase access to quality care, address unmet social needs, and build a community-centered workforce. AHS Foundation’s office is located in Oakland.

Staff benefits include health care, retirement (403b plan), paid time off (vacation and sick leave), professional development, and more.

To learn more about us, please visit www.foundationahs.org.

Equal Opportunity Employer

As an equity-centered organization, Alameda Health System Foundation seeks individuals with diverse skills and experiences to reflect and serve our community. We strongly encourage women, people of color, LGBTQ+ folks, people with disabilities, foreign-born residents, bilingual individuals, and veterans to apply. Alameda Health System Foundation is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

About the Role:

We are a 15-person team and seek to hire, develop, and uplift people from the communities we serve. This position provides an opportunity to deepen experience in nonprofit fundraising from the ground up. Reporting to and working closely with the Grant Manger, the Coordinator provides a broad range of programmatic and administrative support to the Partnerships & Engagement (P&E) team with particular focus on institutional fundraising (pre- and post-award tracking and follow-up).

In supporting Institutional Fundraising, this role will gain deep knowledge of programs and services provided to the community by Alameda Health System hospitals and wellness centers and will use that knowledge to guide their work in coordinating the many aspects of pre- and post-award support. Additionally, this role will support members of P&E with research, records management, events, as well as collaborate with other members of the Foundation.

Independent judgment and decision-making, excellent customer service orientation, excellent communication skills and a high level of professionalism are all required for successfully planning, prioritizing, and organizing a diverse workload and competing priorities. If you are interested in a career in fundraising in support of the diverse communities of Alameda County and participating in a dynamic team that is passionate about the crucial and creative public health programs we support, we would like to meet you.

Key Responsibilities:

Institutional Giving Support

• Conduct prospect research to identify potential institutional donors (foundations, corporations);
• Manage documentation for proposals and LOI submission including all attachments, grant budgets, etc.;
• Track and communicate key deadlines and deliverables through coordination of shared Grants Calendar and other tools;
• Facilitate signing of grant agreements and contracts by AHS and/or AHSF leadership;
• Work with AHS project teams and AHSF Finance team to coordinate and track fund disbursements in a timely manner, ensuring compliance with approved grant budgets and agreements;
• Monitor budget to actual reports to ensure timely identification of any needs for budget reallocation and no cost extension requests, and communicate with funders accordingly;
• Coordinate with vendors and suppliers paid through grant funds;
• Coordinate with AHS project teams to collect data and information for grant reporting;
• Perform data entry to ensure the database reflects due dates/deliverables and contains all relevant and required documentation and records;
• Ensure paper and electronic documents are retained as appropriate following established filing system protocols.

General Tasks:

• Provide administrative and calendaring support to P&E;
• Support recurring and occasional meetings, including scheduling, space reservation, agenda preparation, catering, technology set-up, note taking, etc.;
• Assist with coordination of funder/donor cultivation events;
• Support the logistics of hospital and wellness center site visits;
• Enter and maintain data in Raiser’s Edge.
• In collaboration with the Finance & Operations team:
• Support rollout of new software for AHS project team reimbursement;
• Utilize software to assist with ensuring accurate and proper payment of reimbursements.

Required Qualifications:

• Bachelor’s degree or equivalent experience in a relevant field;
• 2-3 years of experience in development/fundraising, administrative, data management, and/or a nonprofit environment;
• Advanced skills in Microsoft Office Suite, particularly Teams, SharePoint, Word, Excel, PowerPoint, Outlook, etc.;
• Strong detail orientation with strong organizational and time management skills;
• Strong online research skills and aptitude;
• Excellent verbal and written communication skills;
• Familiarity with tracking budgets;
• Strong interpersonal skills and ability to manage relationships in complex organizations;
• Strong project management skills and ability to collaborate with multiple stakeholders;
• Demonstrated commitment to AHSF’s mission and commitment to health equity and safety-net health systems.

Preferred Qualifications:

• Experience with Raiser’s Edge or similar donor database;
• Familiarity with contracts.

Other Information:

All employees are required to show proof of vaccination against Flu and Covid19, annually. Employees may be required to wear masks in public spaces of the office, including in open cube areas, depending on CDC guidance.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
All employees are required to show proof of vaccination including at least one booster. Employees may be required to wear masks in public spaces of the office, including in open cube areas, depending on CDC guidance.

We also require annual Flu vaccination

Ability to commute/relocate:

• Oakland, CA 94607: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Did you submit a cover letter? If not, your application may not be considered.

Work Location: Hybrid remote in Oakland, CA 94607

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