Job description
The Executive Assistant provides extensive, targeted management of day-to-day administrative needs of executive leadership. The role requires professional demeanor, impeccable judgement and interpersonal skills, discretion, and flexibility.
Responsibilities:
- Be a trusted and highly reliable support to the Executive Leadership on the full spectrum of responsibilities.
- Partner with Administrative Peers and Company administrative personnel to provide a team work approach for Executive coverage and follow-through.
- Extensive calendar management and meeting coordination using Microsoft Outlook.
- Handle all meeting logistics and preparation of meeting and conference materials.
- Coordinate complex travel arrangements, both domestic and international on a frequent basis.
- Prepare and submit accurate and timely expense reports in Concur.
- Draft and produce grammatically accurate documents and correspondence including contracts, presentations, emails, letters, memos, and spreadsheets, for internal and external use.
- Manage phones, transferring, conferencing and routing all business related calls in a discreet and professional manner.
Qualifications:
- 7-10+ years direct experience supporting Executives, preferably in a large, multi-national environment.
- Bachelor’s Degree preferred, or equivalent work experience.
- Detailed knowledge of MS Office software including Word, Excel, and PowerPoint.
- Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment.
- Dependable, proficient in multitasking and extremely detailed oriented.
- Ability to provide support with a highly specialized knowledge of administration, clerical, and managerial functions while maintaining confidentiality
- Excellent organizational, time management, written and verbal communication skills.
- Working Knowledge of SAP, Concur, Ariba , Sharepoint, Fieldglass
Veterans are encouraged to apply.
The base salary range for this position in New York City is $78,100 to $98,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here:
AIG Benefits Overview.
A look at our Benefits
We're proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing. We provide a variety of leaves for personal, health, family and military needs. For example, our "Giving Back" program allows you to take up to 16 hours a year to volunteer in your community. Our global mental health and wellness days off provide all colleagues with a paid day off to focus on their mental health and wellbeing.
We also believe in fostering our colleagues' development and offer a range of learning opportunities for colleagues to hone their professional skills to position themselves for the next steps of their careers. We have a tuition reimbursement program for eligible colleagues to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer
American International Group, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its policies and procedures reflect this commitment. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories such as sexual orientation. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
To learn more please visit:
https://www.aig.com/about-us/diversity-equity-and-inclusion
AIG is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to
candidatecare@aig.com
. Reasonable accommodations will be determined on a case-by-case basis.
Functional Area:
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