Job description

Work Location: Springfield, IL, US, 62703-2925

Agency: Department of Human Services

Opening Date: 4/25/2023

Closing Date: 5/08/2023

Salary: Anticipated Salary: $5,536 - $8,279 per month

Work Hours: Mon-Fri, 8:30am - 5:00pm

Work Location: 600 E Ash St Springfield, IL 62703-2925

Job Type: Salaried Full Time

County: Sangamon

Number of Vacancies: 1

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-66-26122

Position Overview

The Division of Developmental Disabilities is seeking to hire a Management Operations Analyst in the Bureau of Reimbursement and Program Support located in Springfield, Illinois. This position serves as a Grant Strategy Analyst; independently performs complex duties of grant management operations; reviews grant applications for accuracy, completeness, internal controls, and strategic goals; and develops grantee training to inform grantees of changes in federal, state and/or agency procedures.

Job Responsibilities

1. Serves as a Grant Strategy Analyst, independently performs complex duties of grant management operations.

2. Develops and publishes public notices for competitive grant funding opportunities (NOFO) (2 CFR 200.203, Appendix I).

3. Develops the grant program exhibit contained within the Uniform Grant Agreement.

4. Provides recommendations to the Unit Manager and management team through discussions and briefings on grant management policies, practices, and methodologies.

5. Assists in coordinating grant management operations with key state level grant making officials such as the Governor’s Office of Management and Budget (GOMB) and the Grant Accountability and Transparency Unit (GATU), Governor’s Compliance Officer, Agency Chief Accountability Officers (CAOs), GATA Steering Committee and the Illinois Single Audit Commission, GATA subcommittees and workgroups, and agency subject matter experts.

6. Tracks and monitors mandated grantee reporting requirements, for completeness, timeliness, and accuracy using Microsoft Excel software, in conjunction with the approved budget, 2CFR200 language, and contractual obligation of the grant.

7. Travels to conduct on-site reviews of grantee Internal Control/Risk Assessment programs and evaluates issues such as outcomes, performance measures, proper accountability of assets, compliance with Federal and State statutes, regulations and the terms and conditions of the grant agreement.

8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, supplemented by a master's degree in business or public administration, with coursework in areas such as economic theory, accounting and finance, organizational theory, and operations research.

2. Requires three years progressively responsible professional experience in management operations analysis.

Preferred Qualifications

1. Two (2) years of professional experience working with structure, organization, and methods of community agencies.

2. Three (3) years of professional experience exercising a high degree of initiative and independent judgment in developing and formulating policies, standards, and procedures for a public or private organization.

3. Two (2) years professional experience utilizing the Grant Accountability and Transparency Act (GATA) and grantmaking processes for a public or private organization as a grantor or grantee/vendor.

4. Two (2) years of professional experience analyzing and evaluating programs and operations for a public or private organization.

5. One (1) year of professional experience working with program objectives for community agencies developing public policy for disability programs.

6. Four (4) years of experience working with spreadsheet software such as Microsoft Excel.

Conditions of Employment

1. Requires ability to travel.

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• *Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Job Type: Full-time

Pay: $5,536.00 - $8,279.00 per month

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you possess knowledge, skill, and mental development equivalent to the completion of four years of college, supplemented by a master's degree in business or public administration, with coursework in areas such as economic theory, accounting and finance, organizational theory, and operations research?

Education:

• Bachelor's (Preferred)

Experience:

• management operations analysis: 3 years (Required)

Work Location: In person

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