PROGEN is a leader of innovative rapid response solutions. We are a single source solution for designing, packaging and constructing power plants worldwide, having managed hundreds of megawatts of installed power generation solutions, supply and construction projects.

We offer engine generator sales, project management, site construction/support, shipping and logistics support, BOP supply chain management, plant commissioning, O&M training and the after sales service and support required.

Our team draws upon over 35+ years’ experience in the field to deliver practical, cost-effective power solutions. PROGEN has the expertise and capacity to design, construct, and install power plants anywhere in the world. Find out more at www.progen1.com.

GENERAL DEFINITION

The Assistant Project Manager (APM) provides administrative and project management support to the Project Management Office (PMO). The APM will be responsible for performing administrative, operational, and other tasks related to managing internal and external engagements and projects. This role will also serve as a primary point of contact for information regarding projects to internal and external stakeholders. The APM will work under both direct supervision and independently, and recommend, interpret, and /or implement company and internal administrative policies and procedures. The APM will assists the Project Manager in prioritizing projects and overseeing the project schedule. This position reports directly to the Project Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate PMO schedules, arrange meetings, prepare agendas, and reserve and prepare facilities.
• Monitor budgets and actual cost reconciliation activities as required.
• Manage contract tracking, routing, and approval as required.
• Manage departmental Drive files, CRM, and MS Project Tracking, as requested.
• Organize and coordinate PMO purchase requisition request and invoices.
• Maintain an understanding of the key objectives of Progen programs and projects.
• Act as the focal point for team project communications and status reports routed to Senior Leadership.
• Provide requested project information and act as a liaison between internal departments such as Engineering, Administration, and Production.
• Manage the tracking of pipeline and strategy development.
• Manage bi-weekly reporting, PO update reports, including copy editing.
• Participate in the development and execution of project plans and budget preparation.
• Gather information and create documentation, such as project plans, timelines, and checklists to maintain quality and service delivery.
• Contribute to presentation materials, web content and other documentation for the PMO team.
• Conduct research and compile statistical reports.
• May be asked to facilitate internal meetings as needed.
• Take on special projects as assigned.

EXPERIENCE REQUIREMENTS AND SKILL

• Bachelor’s degree (B.A. or B.S.) from an accredited institution, and 2+ years relevant experience, or 4-years equivalent work experience, or combination of education and experience.
• Demonstrates honesty, responsibility, integrity, and fulfillment of commitments.
• Excellent interpersonal and communication skills, demonstrating a high level of independent judgment, tact, and diplomacy.
• Ability to work effectively with diverse teams, manage external resources, and liaise with a broad range of internal and external clients, departments and stakeholders, at various levels within the organization.
• Experience working with project teams for programs that include multiple projects and a high level of complexity.
• Ability to work with confidential information in a discreet and professional manner.
• Ability to work under tight deadlines, managing multiple priorities in a dynamic and changing environment.
• Flexible, creative, solution-oriented approach to problem-solving.
• Excellent ability to manage simultaneous project streams and meet deadlines.
• Strong analytical and interpersonal skills.
• Knowledge of general office practices, procedures, and equipment.
• Ability to prioritize tasks and work independently.
• Excellent writing and copy, editing skills.
• Strong attention to detail.
• Familiarity with G-Suite, MS Office, and MS Project preferred.
• Familiarity with the Oil and Gas or Energy industries preferred.
• Working knowledge of PMI PMBOK preferred.
• Ability to travel domestically or internationally may be required.
• Valid US Passport a plus.
• Computer skills: MS Office (Word, Excel, Outlook, PowerPoint)

PHYSICAL AND WORK ENVIRONMENT

The physical demands described are representative to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, stand, sit, talk, and hear; use fine hand motor skills; reach with hands and arms; climb or balance, stoop, kneel, crouch, or crawl. Specific vision abilities include close vision, peripheral vision, depth perception, and the ability to adjust focus.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.

• Able to work long hours performing essential duties.
• Able to see and hear, with or without correction.
• Able to respond to visual and audible instructions.
• Able to lift, push, pull up to 15 lbs.
• Able to read, write and understand basic English.
• Able to function in an industrial shop or field environment as needed (being aware of your surroundings and operations going on around you).

We’re proud to be one of Central Florida’s fastest growing companies and are actively seeking new team members. Whether you have 20 years of experience or you’re straight out of trade school looking for your first challenge, we have rewarding roles for the right people. PROGEN offers competitive wages, health benefits, dental, vision, short-term and long-term disability, life insurance, PTO, and paid holidays.

We look forward to reviewing your resume!

PROGEN is a drug free workplace.