Job description

The Secretary (Executive Assistant) will provide first class secretarial support & work closely with the CEO of the company. Responsibilities include:

• Manage CEO’s calendar / schedule including organising of all appointments, internal and external meetings, and travel arrangements.
• Facilitate meetings, including the preparation of meeting papers, obtaining and preparing briefing material and presentations and taking meeting minutes.
• Follow up on matters agreed in meetings and liaise effectively with internal departments and external organizations on behalf of the CEO.
• Prompt CEO on impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects.
• Ensure that CEO is well briefed and prepared for any engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Coordinate with the Secretariat of OEM’s vendor associations on their activities.
• Log-in and retrieve information from OEM’s online portals and disseminate to relevant personnel for follow up.
• Record & monitor movement of key executives (eg: Assistant manager Level & Above)
• Take charge of Company cars, including routine maintenance, insurance & roadtax
• Maintain a good filing system for smooth and quick information retrieval.
• Classify and keep record of all incoming and clearing of outgoing correspondence.
• Prepare official correspondence, memorandum agenda and external letters.
• Assist in the preparation of presentation & organize internal & external events.
• Any other relevant tasks or tasks assigned by the CEO including assistance on personal matters.

Requirement:

• Diploma / Degree in Secretarial or Business admin or equivalent.
• Professional secretarial experience with minimum 5 years in an executive secretarial role or personal assistant capacity to a member of senior management team
• Advantage for working experience in Automotive manufacturing.
• Computer literacy (MS Office, Excel and Power Point).
• Excellent command of verbal and written business English.
• Advantage for Mandarin spoken.
• Able to multitask and work under minimum supervision
• A detail-oriented person with excellent organization skills.
• Possess professional demeanour and confidence in dealing with internal and external parties.
• Willing to stay back if there any meeting held until finished.
• 5 working days (Monday to Friday, 8.00am until 5.30 pm)
• Willing to work at Meru, Klang

Job Type: Full-time

Salary: From RM2,800.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Holidays
• Monday to Friday

Supplemental pay types:

• Yearly bonus

COVID-19 considerations:
Completed 2 doses vaccination

Ability to commute/relocate:

• Klang: Reliably commute or planning to relocate before starting work (Required)

Application Deadline: 09/11/2022
Expected Start Date: 09/12/2022

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