Secretary I Job Description

Show Production

Disney Live Entertainment - Walt Disney Parks & Resorts

Job Description

This role provides administrative support for the Disney Live Entertainment Show Production leadership team at the Walt Disney World Resort.

Position Responsibilities

Demonstrated proficiency in calendar management (multiple leaders), travel planning and booking, expense report completion, SAP Casual Buyer and Procurement services, meeting material preparation, IT / Tech support and office supply management.

Assist Production Teams in achieving accurate timelines (calendar, purchasing, travel). Coordinate agendas, meeting notes and action items. Demonstrate excellent written, verbal and interpersonal communication skills, including proofreading, to assure professional interaction with all levels of leadership, internal partners and external contacts. Serves as backup for calendar management for Executive Administrative Assistant for periods when they are out of office.

Requires strong organizational and time management skills with attention to detail and demonstrated follow-through. Ability to maintain confidential information. Proven knowledge of the TWDC culture, structure and operating practices.

Basic Qualifications

Minimum 3 years Entertainment or support experience or equivalent

Strong computer skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Zoom, SAP (T&E, Casual Buyer, Employee ESS), and internet-based research

Willingness and technical savvy to quickly learn and become proficient in new software applications

Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and reports

Proven strong organizational and time management skills with attention to detail and demonstrated follow-through

Demonstrated strong problem solving and decision making abilities as well as continuous improvement process skills

Demonstrated ability to work in a fast-paced environment possessing a sense of flexibility with ever-changing priorities

Demonstrated strong interpersonal, partnering, and networking skills

Ability to work effectively in a team environment

Proven ability to maintain confidential information that impacts Guest/Cast, external and internal partners

Preferred Qualifications

Knowledge or experience of the entertainment or production industry

Demonstrated experience in confidently interfacing with all levels of management

Basic Education

High School degree or equivalent

Preferred Education

Bachelor's degree