Job description

1. New Joiner Arrangement

• Assist in first time login for ESS System and new joiner email address.
• Collecting new joiner documents and any other related documents from site and post to HQ.

2. Leave Administration

• Ensure all leave applications are monitored and updated into the E leave System.
• Verify with the employees on their absenteeism and record in time attendance.

3. Attendance

• Register new employees Face recognition/ attendance system.
• Ensure all Kong cards are signed by immediate superior.
• Check attendance regularly on daily & weekly basic to tally the Kong Cards.
• Find out the reason for absent from work and records.
• Ensure all Kong cards are attached with Electronic Finger Print Clock in / Out.

4. Administrative

• Provide general administrative support to the PD / PM including word-processing, photocopying, arranging printing and photocopying by external printers, sending faxes and email message.
• Maintain project files and archives.
• Distribute letter to department as required.
• Process incoming and outgoing post as necessary.
• Answer telephone and refer enquires appropriately.
• To manage accommodation and payment of bills for utilities.
• Provide administrative support to the site office such as: billing for utilities of site house and staff house, sundry maintenance and staff requisition (computer, safety shoe, vehicle and etc.).
• Maintains confidentiality of organization fiscal and project related information.
• Provide general administrative support to project teams.

Requirements

• Minimum Diploma / Bachelor’s Degree in Business Administration or its equivalent.
• Minimum 3 years of working experience in site administration field.
• Fluent in English and Bahasa Malaysia.
• Microsoft Office Skills.
• Reporting skills and scheduling skills.
• Good organization and time management.
• Possess culture and procedure awareness and sensitivity.
• Demonstrate sound work ethics.
• Possess own transport.

Job Type: Contract
Contract length: 12 months

Salary: From RM2,400.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday
• Weekend jobs

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Application Deadline: 10/18/2022

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