SR. PROCUREMENT SPECIALIST
Full Time
Rio Grande Valley, TX
Posted
Job description
Number of Vacancies
1
Location
Rio Grande Valley
Department
Procurement Office
FTE
1
FLSA
Exempt
Scope of Job
To provide advanced professional advisory and technical skills necessary in the procurement process to acquire supplies, equipment, and services required by the institution in compliance with all applicable laws, rules, regulations, policies, and procedures. Primarily responsible for performing various tasks related to the Procurement Cycle, from procurement planning through order fulfillment for complex procurements, including institutional master supply/service agreements and licensing and leasing agreements. Assist in the operational planning and administration of an assigned service area(s).
Description of Duties
- Administers and directs strategic procurements and discretionary and nondiscretionary competitive bids, including conducting pre-proposal and/or pre-bid conferences, conducting evaluations and determining best value, analyzing supplier responses, creating tabulations and related procurement documentation, and making recommendations for award.
- Prepares, reviews, and analyzes procurement reports to assist with developing procurement management strategies.
- Directly coordinates with appropriate staff, various University departments, UT System (as applicable), and pertinent contractors at all stages of the procurement process to ensure the best value is secured in accordance with all applicable State, System, and University procurement regulations, policies, and procedures.
- Provides guidance and support to staff, program managers, principal investigators, and faculty in the area of procurement, including, but not limited to, reviewing the financial terms and conditions of agreements; ensures appropriateness documents for solicitation, contract renewals, extensions and modifications in accordance with Customer requests and purchasing management.
- Interprets and ensures departmental compliance with federal, state, and local policies, including internal UTRGV policies and procedures. Prepares statements, reports, projects, estimates, and/or projects as requested.
- Resolves issues/problems that arise with the campus community and/or vendors.
- Functions as an effective liaison between university departments and related contracting entities and provides direction to University representatives in purchase order negotiations.
- Reviews University spend reports for assigned commodities and identifies potential strategic sourcing initiatives or spend trends and patterns.
- May lead or support internal teams and task forces, providing functional expertise and guidance on the procurement systems and business processes that may include training purchasing staff as required.
- Maintains supplier and/or supply e-catalogs, creating and maintaining item master database records.
- Maximizes usage of the contractual item(s) or supplier opportunities; identify possibilities for process improvement, service enhancement, and/or cost reductions.
- Reviews and analyzes a range of contracting scopes of work and/or specifications, and research, redrafts, and develops scope documents as necessary to establish clarity and to secure the best interests of the University; provides direction and leadership to university departments in developing scopes of work/specifications
- Ensures opportunities in university contracts to HUB firms when the expected value is of at least $100,000 including commodities, professional services, and construction.
- Coordinates with the Contracts Office and applicable departments on procurement solicitations that will result in formal agreements to ensure appropriate terms are included in the solicitation and the scope of work will effectively transfer to the agreement; develop resulting agreements.
- Coordinates and oversees purchase order execution and provides University departments with guidance on purchase order administration as necessary.
Supervision Received
General supervision from assigned supervisor.
Supervision Given
May supervise assigned staff.
Required Education
Bachelor’s degree in Business Administration or a related field from an accredited University.
Preferred Education
N/A
Licenses/Certifications
Attainment of Professional Procurement Certification within 18 months of hire.
Required Experience
Three (3) years of purchasing experience.
Preferred Experience
Purchasing experience in a state agency, school, or University. Knowledge of State Purchasing Policies and Guidelines. Experience in the Implementation of Procurement software experience, including ERP systems. Experience with State Reporting (Legislative Budget Board) and HUB Program
Equipment
Use of standard office equipment Proficiency in procurement related software, such as JAGGAER – eProcurement Platform, CONCUR + (Travel Management System), Bonfire Sourcing Software
Working Conditions
Needs to be able to successfully perform all required duties. Usual office conditions.
Other
Strong attention to detail.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
05/05/2023
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.
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