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Staff Admin & Support Coordinator

KEY RESPONSIBILITIES:

• Manage employee’s travel request and its related process such as travel visa application, bookings, travel invitation etc.
• Organize and drive the logistics of site related meetings. This includes room reservation, recording meeting minutes, invitation, and related logistics.
• Manage the agenda and logistics of Visitor/Guest at Site.
• Maintain up-to-date email distribution list, Penang Leadership Team (PGLT) / Site Management communication channel and news page on AMD Connect page.
• Responsible for site related administrative tasks includes but not limited to stationery management, meeting attendance log, site gifts, meals arrangement, expenses claims and event management.
• Assist Site Lead on coordination, support, and administration of the Site including preparation of presentation / analytical material using relevant software such as MS.PowerPoint, MS.Word, MS. Excel.
• Ensure Site administration task are well maintained by working closely with other support functions i.e. Facilities / Human Resources (HR) / Environmental, Health & Safety (EHS) / Security etc.
• Manage and administer shopping cart, good receipt process, record retention, filing and related activities for the site.
• Extra work hours / work out of standard office hours are to be expected especially when the Site receives guest / visitor or organizing ad-hoc events. Replacement / flexibility hour will be granted accordingly.

PREFERRED EXPERIENCE:

• 4-5 years of related work experience with a bachelor’s degree.
• Good problem-solving skills through data analytics and possess ability to exercise judgement call when needed.
• Ability to multitask, detail oriented and set priorities with sound/logic reasoning.
• Self-starter, out-going, positive attitude with strong passion for success.
• Intermediate skill level on using MS Power Point, Outlook and Excel.
• Team player with good time management and global/diversity mindset.
• Great listener and communicator, both verbal and writing in English language. Ability to speak and write other language is a plus.

LOCATION:

Penang, Malaysia

AMD does not accept unsolicited resumes from headhunters, recruitment agencies or fee based recruitment services. AMD and its subsidiaries are equal opportunity employers and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. EOE/MFDV

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Requisition Number: 168422
Country/Region/Location: Malaysia State/Province: Penang City: Penang
Job Function: Office & Clerical