Job description

Administrative Assistant

Recovery Centers of America at Danvers is currently seeking a full-time Administrative Assistant for their growing outpatient program!

Position Overview:

The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Specific Responsibilities:

• Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• May maintain manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
• Maintains confidentiality
• Organizes and maintain files and records.
• Prepares correspondence, reports, and presentations.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by assisting with projects as needed.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience:

• High School Diploma, Associates Degree preferred
• 3+ years of administrative support work, preferably for executive level staff.
• Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills and “can do” attitude are required.
• Ability to work well with all levels of internal management and staff, as well as outside clients

About Us

Located less than 20 miles outside of Boston, in Danvers, Massachusetts, Recovery Centers of America at Danvers is ranked by Newsweek as the second top addiction treatment program in Massachusetts. Our treatment center is also accredited by the Joint Commission – the highest national standard for safety and quality of care, along with CARF ASAM Level of Care certification – the international standard in alcohol and drug addiction treatment.

The RCA team is committed to providing the best in evidence-based addiction treatment to our patients and their family members. Our world-class facility offers a safe and comfortable environment that is led by an expert, caring team of addiction professionals to ensure that your time is both healing and comfortable. Our ongoing commitment to your care also extends to family support services.

Job Type: Full-time

Pay: $17.50 - $22.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Work Location: In person

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