Job description

Administrative Associate

You do not have to be a doctor, scientist, or engineer to save lives. Poor air quality is a silent threat to our health, and Gladstein, Neandross & Associates (GNA) is seeking an individual that is passionate about protecting the environment and our communities through the implementation of clean air initiatives. We need an administrator that can help us effectively execute projects by keeping our database, scheduling, and event coordination on track.

Our ideal candidate has a meticulous eye for detail, is assertive and proactive. This person will possess exceptional analytical and customer service skills and be methodical in their approach to assignments. Candidates must have a “can-do” spirit, willingness to work hard in order to get the job done in a deadline-driven environment, and a passion for delivering with excellence. They must feel comfortable managing up in a persistent, yet polite manner, and be able to adapt and remain calm when facing unforeseen challenges. Out-of-the-box thinkers with a thirst for knowledge and learning will absolutely thrive in our office and with our clients.

This position will provide support for the Programs Team, which includes the following job responsibilities:

• Programs Team Support:
• Prepare summaries of available grant opportunities for distribution to existing and prospective clients; alert team members of opportunities that have closed;
• Maintain contact information in the database and ensure new contacts are added;
• Communicate regularly with the accounting team regarding preparation of LOAs and invoices, Bill Quick/CORE setup, expense reports, and remaining budget totals;
• Manage electronic and printed tracking mechanisms including the procurement registration worksheet, submitted grant files, and grant statistics worksheet;
• Assist in the development of contracts for new clients or expanded scopes of work;
• Schedule internal and external calls and meetings and prepare packages for mailing;
• Update GNA’s statement of qualifications and register GNA as a supplier for prospective bid opportunities.

• Event Support:
• Oversee database of event speakers for GNA’s industry trade shows;
• Update and manage the trade show agenda webpage;
• Collect and maintain library of speaker bios and headshots;
• Direct the speaker presentation collection process;
• Develop and distribute speaker support materials;
• Coordinate abstract submissions for events;
• Schedule internal trade show agenda meetings; and
• Mail post event speaker thank you notes.

The ideal candidate will possess the following:

• Education: A BA or BS from an accredited college or university is preferred. Candidates with or without degrees will be considered if they possess an exemplary record of success, leadership, and expertise relevant to our needs.
• Professional Experience: 1-2 years of experience in fast-paced, deadline-driven environments are required. Experience working with alternative fuels, advanced transportation technology, renewable energy, air quality, or energy policy is a plus.
• Skills: Proficiency with Sales Force is preferred but not required. A competitive candidate has exceptional organizational/time management, project management, writing, research, analytical, communication, facilitation, and interpersonal skills. Must be able to learn from constructive criticism and adapt to rapidly-changing project needs and competing priorities.
• Expertise: Technical and analytical expertise in the environmental and energy domain or in the communications and public relations domain is a plus.
• Language: Fluency in English is required and Spanish is a plus.
• Ability to Travel: Travel may be required.

TO APPLY

Qualified candidates should include as one document a cover letter, resume, two work samples (i.e. a report, presentation, spreadsheet, etc.) and minimum salary requirements. As one of your work samples, please include a checklist, schedule, or other document that demonstrates your ability to effectively manage tasks. Please submit as a combined PDF file.

Additional Requirements:

Must have unrestricted authorization to work in the United States.

Compensation & Benefits

This full-time, staff position offers an annual salary, as well as a full benefits package, including medical, dental, vision, life, and long-term disability insurance on the first day of the month after the start date. We also offer 401(k) plans and performance-based bonus opportunities.

About Gladstein, Neandross & Associates

Founded in 1993 and headquartered in Santa Monica, California and New York, New York, Gladstein, Neandross & Associates (GNA) helps many of the nation’s leading businesses and government agencies develop and implement policies and technologies that reduce pollution and the use of conventional petroleum products.

GNA works with clients - including corporations, utilities, public agencies and non-governmental organizations - to encourage private and public support for the increased use of alternative fuels in transportation, renewable energy sources in power generation, and accelerating development and integration of advanced energy technologies into our economy.

GNA’s success results from our wide-ranging experience; commitment to excellence; technical expertise; in-depth understanding of public policy and available grant funding programs; and extensive strategic relationships with industry, government, environmental groups and impacted communities. For more information about GNA, visit: www.gladstein.org.

GNA is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, medical condition, or any other legally protected status.

No Agencies, please. No Sponsorship. EOE.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Commission pay

Work Location: Hybrid remote in Santa Monica, CA 90405

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