Administrative Service Officer (S04558P)

Full Time
Arlington, TX 76013
Posted
Job description

Posting Details

Position Information

Posting Number
S04558P

Position Title
Administrative Service Officer (S04558P)

Department
Physics

Location
Arlington

Job Family
Administrative Support

Position Status
Full-time

Work Hours
Standard

Work Schedule
Monday-Friday; 8:00am-5:00pm.
Hybrid optional up to two days per week.

Open to
External and Internal

FLSA

Salary
Salary is commensurate based on qualifications and relevant experience up to $55,000.00.

Duration
Funding expected to continue

Pay Basis
Monthly

Benefits Eligible
Yes

Job Summary
To plan and assist in the coordination of the business management, administrative and staff services of a large and complex department of thirty (30) faculty, fifteen (15) full time staff, sixty (60) graduate students, and twenty (20) postdoctoral researchers. Responsible for coordinating administrative tasks associated with promotion and tenure, academic planning, and accreditation.

BENEFITS AT UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

Essential Duties and Responsibilities
  • Coordinate the administrative operations of the Physics Department.
  • Coordinates new or existing departmental projects or programs and identifies sources of funds.
  • Prepares analysis or reports as required for projects or programs.
  • Prepares budgets and monitors expenditures.
  • Conduct cost studies and oversees preparation of various administrative issues.
  • Prepares statistical reports. Assists in speech and report preparation in response to official inquiries.
  • Provides assistance in negotiation, administration and termination of contracts and grants.
  • Maintains contact and liaison with other University offices or external agencies in connection with grant and research activities.
  • Coordinate special projects for the department.
  • Will supervise two (2) or more full-time employees.
  • Performs other duties as assigned.

Required Qualifications
  • Bachelor’s degree in business administration or related field.
  • Four (4) of experience in administration or business management including at least two (2) years as the administrative assistant level or the equivalent experience.
  • Supervisory experience.

Preferred Qualifications

Working Conditions

Special Conditions for Eligibility

Working Title
Office Manager

EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.


Posting Detail Information

Number of Vacancies
1

Desired Start Date
06/01/2023

Open Date
05/02/2023

Review Start Date

Open Until Filled
Yes

Minimum Number of References Required
3

Maximum Number of References Accepted

Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

  • * What is the highest degree you have attained? (Please specify in your resume)
    • Associate's degree
    • Bachelor's degree
    • Master's degree or higher
    • None of the above
  • * How many years of supervisory experience do you have?
    • None/less than 1 year
    • 1 to 2 years
    • 3 to 4 years
    • 5 years or more
  • * How many years of experience do you have in program coordination, budget management, and/or progressive administrative?
    • None/less than 2 years
    • 2 to 3 years
    • 4 to 5 years
    • 6 years or more

Documents Needed To Apply

Required Documents
  • Resume or CV
  • Cover/Interest Letter
Optional Documents

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