• responsible for ensuring timely, complete and accurate processing of relevant information, including performing all relevant controls within own area of responsibility

• undertake time critical, complex or regulated tasks and must ensure the timely escalation of operational, regulatory and other risks to the line manager and functional leads as appropriate

Roles & Responsibilities:

Instruction management

• Responsible to match hard copies against image (DTMB Fax mail box)for settlement trades/MM/Feeder fund

• Reconciliation of instructions and move image to respective folders

• Forward instructions to respective section DBFA/Custody in a timely manner

Payments processing

• Cancellation of units, money market placements, subscription to feeder fund, dividend distributions and vendor payments as approved by the fund ( as per deed and prospectus)

• Fees payments

• Transfer of funds for trade settlement for fund account not maintained at DB

• Swap / FX contract settlement

• Faxing the upliftment letters and MM placement letter to respective FI

• Manage and reconciles the FX instruction

• KIV or future payments monitoring

Feeder Fund

• Subscription and redemption into target fund

• Match contract notes with instruction

• Monitor incoming of feeder fund proceed

• Booking of FX for subscription and redemption proceeds

Reconciliation

• trades instruction, cash discrepancy reported by DBFA & excesses reported by DBMB

• Others – client servicing for settlement and CA, client’s reporting, EOD completeness check and sign off

• Filing

Weekly/monthly tasks

• Sending the dividend voucher to AMC

• Prepare invoice for trustee/ custodian fees

• Prepare trutee report after review interim / annual report

• Prepare consent letter for income distributions

• Prepare shariah compliance reports

• Reconciliation of securities holdings

• Monthly review of UTF/PRS/ETF returns for fund manager’s submission

• Review of tax form

• Prepare audit confirmation and follow up with FI

• Compile bank statements for selected clients as per their requirement

Adhoc

• Account opening- preparing the documents

• Chase collection of payments – trustee expenses

• Administration of Bank online banking

• Stationery ordering

• Client visit and preparing the MIS reporting

• Retrieving of money market placement confirmation as per request from auditor

Other Duties

• Back up coverage with-in the team.

• Provide relief duties to Registrar and Transfer agency Sections , as and when required.

• BCP planning within the team.

• Handle other ad hoc duties or projects as assigned from time to time

Requirements:

• Degree holder (or equivalent) from an accredited college or university (or equivalent) or

• Equivalent work experience (Financial institutions/Accounting)

• Good communication skills (oral and written) in English and Bahasa Melayu

• Pro-active and good time management

• Able to work in a team and maintain rapport with team members

Our values define the working environment we strive to create – diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.
We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.