Job Responsibilities

• Employment Pass (New Hire)
  • Responsible for the application of employment pass for new expatriate and dependents passes for their dependents.
  • Advise expatriate on visa and any Work Permit related matters.
  • Monitors end to end progress of all new applications and ensure expatriate are kept informed on progress throughout the application process.
  
  
• Expatriate Management (New Hire)
  • Responsible for the arrival of all new expatriate faculty which includes pick up service from airport and initial accommodation.
  • Assist expatriate to secure accommodation upon commencement of work.
  • Responsible for all initial cost (visa and flight tickets) and relocation cost for expatriate to be processed on time.
  
  
• University Accreditations
  • Assist all university accreditation documentation such as Self-Accreditation, SETARA, Myra and etc. ensuring in accordance with the standards and requirements set out in the Accreditation guideline.
  • Coordinate and lead compilation of HR related information for the purpose of accreditations submission.
  
  
• MQA Programmes Accreditations
  • Collating information in a variety of formats required for MQA programmes audit accreditation preparation and submission.
  • Ensuring compliance with regulations set by MQA in document preparation.
  • Ensure all faculty CVs are updated at regular time for submission to regulatory bodies.
  • Update and maintain regulatory documentation database and ensure 100% accuracy at all times and efficiency in data tracking.
  • Update and maintain e-filing record system for all MQA programmes related document.
  • Coordinate and lead compilation of HR related information for the purpose of accreditations submission.
  • Familiarize with calculations of Student Staff Ratio (SSR) as per MQA’s programmes guidelines.
  
  
• Contract Management
  • Ensure all faculty contract is renewed/end of contract in accordance with the stipulated timeline.
  • Administer contracts in accordance with approved terms & condition.
  • Update contract details in template when changes are made to maintain the integrity of contract information.
  • Interpret and explain contract terms and conditions to staff when necessary.
  • Monitor all contract deadlines and conditions to ensure timelines are kept.
  • Develop and maintain digital system/records of contracts.
  • Write and update standard operating procedures.
  
  
• Reporting/Administration matters
  • Update report related to accreditation, expatriate management and other ad hoc related reports.
  • Supervise and provide effective guidance, support and training to subordinate to ensure work/task given meet target and deadline.
  • Proactively identify process improvement for both contract management and regulatory affairs from MQA accreditation.
  • Perform any other ad-hoc duties that fall within the scope as allocated by the line manager.

Job Requirements

• Candidate must possess at least a Degree or equivalent.
• At least 3 year(s) of working experience and knowledgeable in contract management and administration.
• Excellent communication and writing skills in English.
• Must possessed own transport and willing to travel.
• Ability to handle confidential information
• Basic knowledge on Employment Act and relevant HR legislation.
• Able to work independently, able to multi-tasking and a good team player.
• Proactive, possess good working attitude, hardworking and quick learner.
• High degree of accuracy in deliveries and reporting.