Our Cocoa Beach Client is seeking an enthusiastic person to join the team! The Office Assistant is the first impression of our association to owners, visitors, guests and vendors and must demonstrate excellent customer service and communication skills. Under general supervision and in association with the Board of Directors, the Office Assistant is responsible for organize scheduling, educate owners and renters, manage filing system, help organize and maintain office. To be successful in this position the Office Assistant must be a team player, proficient in
Word, Excel, organization and scheduling,

Job Responsibilities:

• Administrative duties including phones (inbound and outbound), data entry, office supplies ordering, creating and executing condo correspondence, errands, minutes from meetings, and other clerical duties.
• Greeting and assisting condo owners and renters.
• Organize scheduling with vendors and maintenance staff.
• Educate clients on our owners on condo rules and processes.
• Managing filing system, recording information as needed, updating paperwork, maintaining documents, and permit processing.
• Help organize and maintain office are.
• Answers telephone calls responding to callers’ inquiries and directing to appropriate person when necessary.
• Assists in the ordering and stocking of office supplies.
• Composes and distributes Board meeting minutes, general office memos and owner correspondence.
• Reviews incoming work/purchase orders and enters them into appropriate databases and systems.
• Verify insurance when appropriate.

Job Skills & Qualifications:

• Positive multi-tasking individual.
• Demonstrate excellent communication skills and owner/renter interactions.
• Be a team player.
• Must be proficient in Word, Excel, and be fast learning on how to operate our association website.
• Excellent written and oral communication skills.

• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Must have valid drivers license and reliable transportation to and from work.

Professional Aptitude

• Demonstrates a constant disposition of positivity, humility, compassion, and strong moral character.
• Always and without exception present to internal and external clients with enthusiasm the association’s values, position, policies, and procedures as your own. In other words, own all that you do and never pass responsibility to those below, besides, and above you.
• Capacity to understand and act within the interest of the association always.
• Creates loyalty to the association.
• Ability to complete job duties through adversity and implement decisions which are not reactive.
• Ability to demonstrate patience and a calm demeanor when handling stressful situations and individuals.
• Ability to treat others with respect.

Knowledge/Education/Certification Requirements:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.
• At least three years of administrative, clerical experience in an office setting required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Job Type: Part-time

Salary: $15.00 - $17.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Cocoa Beach, FL 32931: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: minimum of 3 years (Preferred)