RedRecords - Office Assistant – Kuala Lumpur, Malaysia
Full Time
Kuala Lumpur
Posted
Job description
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
- Assist CEO and Team with correspondence/communication & diary management Provide full support to the CEO and team in the execution of their duties as appropriate
- Manage and prepare the company calendar, incorporating meeting and event schedules in liaison with subsidiary and sister organisations, and in consultation with senior management
- Artist diaries assist and assist in communications between artists' external and internal parties
- Assist in managing and coordinating artists day to day activities - Scheduling appointments, maintaining events calendar, and sending reminders.
- Arrange all liaison meetings with internal and external organisations, arrange regular staff meetings and other internal meetings as required
- Work with UM finance to ensure all invoicing and payments are made both to Vendors and RR staff promptly.
- Process all RR staff claims and expenses
- Work closely with accounting and admin department to get updates on the latest company procedures
- Handling guests, and RR general emails & comms
- Capture content for artist social media whenever the situation presents itself
- Work closely with the web development team to consistently update the brand's website
- Attend relevant marketing meetings, record and distribute notes and manage follow-ups to ensure step-by-step completion.
- Assist with coordinating marketing plan and execution
- Book travel and accommodation for meetings/conferences/events
- Ensure filing/communication is kept up-to-date
- Coordinate room bookings and room preparation (including the provision of refreshments)
- Assist with preparation of board meeting agendas papers and presentations in conjunction with CEO and relevant company management
- Take minutes for meetings if required
- Monitor and manage the annual leave and sick leave calendars
- Manage the Information and Technology requirements, troubleshoot office management issues and manage the implementation of new and revised systems in relevant areas such as IT and HR
- Act as a point of contact for any HR matters for employees, in charge of providing HR supports in relation to the employees’ on/off boarding management, leave management, payroll management, interview arrangement, HR invoice management
Desired Traits:
- Bachelor’s degree required
- Fluent in English
- A passion for Music
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
- Team player who will always be there to help and learn at same time
- Detail-oriented and comfortable working in a fast-paced office environment Appreciates open communication and proactively provides updates to the team
- Resourceful and proactive when last-minute changes or issues arise.
Interested? Please follow the link to submit your application today!
Note: Only shortlisted applicants will be contacted.
Note: Only shortlisted applicants will be contacted.
About us:
Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries.
Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans.
UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world.
Job Category:
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