Job description

Unit Secretary – Medical Oncology floor – day/evening shifts

Clements University Hospital

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. As the only National Cancer Institute-designated comprehensive cancer center in North Texas, we invite you to continue your healthcare career with us at Harold C. Simmons Comprehensive Cancer Center. You’ll discover a magnet facility with a culture of teamwork, professionalism, and consistent opportunities for learning and advancement into leadership roles.

Job Summary

Join UT Southwestern as a Unit Secretary at Clements University Hospital on the Medical Oncology floor and help with our commitment to deliver compassionate care.

This person will be scheduled (2) 16-hour shifts per week and (1) 8 hour shift every two weeks to equal 72 hours. Must have excellent customer service skills and communication skills. Computer skills required for daily tasks including directing patient calls, ordering supplies, locating equipment, preparing assignment sheets.

At UT Southwestern, the possibilities to explore your interests and advance your nursing career are limitless. We would love the opportunity to have you join our Nationally Ranked Cancer Center by U.S News & World Report’s!

Job Duties

Maintains high level of service for both internal and external customers.

Answers phone and ensures patient requests are disseminated to nursing staff as appropriate. Communicates repeated patient requests to appropriate staff or Charge Nurse as necessary.

Accurately and promptly transcribes orders. Demonstrates working knowledge of medical terminology. Writes in legible handwriting appropriate forms with required dates, times and signatures. Coordinates scheduling of tests and procedures with appropriate departments in efficient and timely manner. Makes orders available for nurse review following initial transcription. Generates accurate computer entries based on orders transcribed, including essential information regarding patient (i.e., allergies, isolation precautions) and routes computer entries and paperwork.

Prioritize "stat" and "now" orders above routine orders. Communicates priority orders, incomplete orders, illegible orders or use of non-approved abbreviations to Charge Nurse in a timely manner.

Files reports and documents in appropriate areas of patient's medical record as established by policies. Places lab results on chart prior to physician rounds. Thins patient's charts by removing reports and documents in accordance with established policies. Stores "thinned records" in accordance with policy in unit-based files. Reviews medical records of discharged patients to ensure all reports and documents within record are stamped for designated patient and in order established by policy.

Keeps unit stocked with supplies including forms. Checks par levels and orders supplies. Stocks patient rooms, nursing station, and stocks ordered supplies. Checks any specialty trays/supplies, ensures no expired items. Coordinates repairs of equipment with BioMed as necessary; tracks items under repair.

Ensures correct bed status for patients, enters unit charges daily, return's any rental equipment. Makes runs to lab, pharmacy, or central supply as necessary. Communicates appropriately with patients/families, physicians, and staff. Relays information to appropriate personnel in accurate and timely manner. Gives staff and charge nurse status reports on pending items. Immediately alerts nurse if patient/patient's family issues appear to be unresolved.

Follows all established policies when performing all tasks.

Assumes accountabilities for all actions in the workplace. Reports errors promptly.

Orients new staff and students to work areas. Collaborates with other nursing staff and hospital employees to create an environment that is conducive to retention of qualified personnel. Utilizes downtime to assist others and/or to provide additional amenities to patients and/or patients' families.

Performs other duties as assigned.

Experience and Education

High School diploma or equivalent and no experience required.

Specialty areas may have increased certification requirements as dictated by unit or standard of care.

Health Unit Coordinator Certification (CHUC) preferred.

Hospital and/or acute care experience preferred.

Compliance with the COVID-19 vaccine mandate enforced by the Centers for Medicare and Medicaid (CMS) is a requirement for this position. Federal law requires individuals holding this position to be fully vaccinated or have an approved exemption for certain medical, disability, or religious reasons. Individuals who do not meet CMS vaccination requirements are not eligible and should not apply for this position but are encouraged to apply for other non-healthcare positions at UT Southwestern for which they qualify.

To learn more about the benefits UT Southwestern offers visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and thereby subject to the provisions of Texas Education Code §51.215.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit: why-work-here/diversity-inclusion

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