Posting Number

req14906

Department

Education - Dean's Office

Department Website Link

https://coe.arizona.edu

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The position plays an important role in growing the research portfolio for the entire College. As a member of a small and service-focused dynamic team, with a strong and successful grants award record, the Grants and Contracts Coordinator will focus mainly on the Pre-Award process and interact with some 50 research-active faculty/staff in the COE. This position reports directly to the Grants and Contracts Senior Coordinator and requires the ability to work independently and diligently. A successful candidate must be highly motivated and be able to work professionally in a fast-paced, multitasking environment. Communication skills are key to the success of this position as coordination between multiple offices, institutions, and individuals is a regular responsibility of this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Assist PIs with any aspect of proposal development requested, including assisting with initial outlining and formatting of documents and compilation of PDF documents:

• Review RFP, create detailed inventory for PI, and advise PI on relevant proposal requirements as needed
  Schedule grant proposal meetings
• Communicate status updates and maintain timeline congruent with SPS/UAF deadlines
• Manage proposal development with limited supervision (includes development of full budget and budget justification.
• Complete proposal packages on behalf of PIs using Grants.gov Workspace, Research.gov and other proposal platforms.
• Manage submission and finalization of proposal with SPS using the electronic routing system Kuali Research (KR)
• Communicate directly with SPS and other relevant UArizona offices to address compliance matters prior to submission
• Liaise between PI, College, external and internal partners, Sponsored Project Services (SPS) and University of Arizona Foundation (UAF) to resolve proposal issues
• Work with other institutions as necessary to set up subcontracts and/or collaborate on joint proposals

Serve as portfolio coordinator for research projects hosted through Foundation and Sponsored projects:

• Manage and administer research projects hosted through the Foundation and Sponsored Projects by serving as portfolio coordinator/fiscal officer.
• Proactively establish a relationship with the assigned PIs and department staff by maintaining effective communication;
• Strategize with PIs possible allocation of resources and personnel by assisting with the development of project timelines;
• Oversee account balances and provide quarterly budget reconciliation, annual spending plans and forecasted carryforward dollars to assigned portfolios;
• Regularly draw upon interpretation of federal regulations and guidance, sponsor requirements and university policies to review and approve financial transactions;
• Facilitate monthly, quarterly and annual financial reporting (as needed) with PIs and stakeholders;
• Prepare sponsor required financial reports for signature by AOR;
• Prepare coversheet and submit contracts for signature by SPCS (pre and post award).
• Establish subawards and maintain regular communication as part of monitoring progress;
• Explore compliant resolutions with Manager for more complex circumstances;
• Collaborate with Pre-Award Team and PI to update projects through UAR as needed, including PI changes, new budgets and budget changes for ongoing projects, and cross-train on Pre-Award Processes.
• Other duties as assigned.

Liaise between PI, College, external and internal partners, Sponsored Project Services (SPS), Manager of Grants Management, and University of Arizona Foundation (UAF) to resolve proposal and award issues:

• Work with other institutions as necessary to set up subcontracts and/or collaborate on joint proposals
  Attend Quarterly Research Support Team meetings
• Participate in Research Support Team and College leadership sessions to develop a Strategic Plan for the College’s externally-funded research portfolio
• Build and maintain an effective working relationship with faculty, staff, SPS, SPCS and UAF

• Refine the logistics and standard processes of proposal development from proposal inception to submission, including; maintain standards of communication with PIs (email reminders and email alerts), and management of external partners

Knowledge, Skills, and Abilities

• Demonstrated knowledge of sponsor policies and procedures
• Excellent communication and interpersonal skills including customer service orientation
• Strong organizational skills
• Ability to work independently
• Attention to detail
• Strong editing and writing skills
• Ability to work effectively in a team environment
• Proficiency with Microsoft Office products, especially Excel, and Adobe Acrobat

Minimum Qualifications

Preferred Qualifications

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Research

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$54,853 - DOE

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

8

Career Stream and Level

PC2

Job Family

Research Program Admin

Job Function

Research

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

6/5/2023

Expected End Date

Contact Information for Candidates

Zach Sbragia
Senior Coordinator, Grants and Contracts
zsbragia@arizona.edu

Open Date

5/5/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.