Job description

Position Summary: The executive assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Duties are predominantly clerical and administrative in nature, but vary depending on daily needs.

Primary Duties:

· Coordinate executive communications, including taking calls, responding to emails, interfacing with clients.

· Assist CEO with administrative task as it relates to the daily operations of the company.

· Schedule meetings and events for CEO and company.

· Manage information account emails.

· Attend and write minutes for staff meetings.

· Maintain an organized filing system of paper and electronic documents.

· Maintaining compliance with all applicable record-keeping requirements.

· Uphold a strict level of confidentiality.

· Secure information by completing database backups.

· Onboard new hires which includes managing, educating, and training onsite staff.

· Maintain HIPAA Compliance.

· Maintain and update company database.

· Oversee the clerical work of clerical and other administrative employees.

· Greet guests and customers in person, or on the telephone; answer and/or direct inquiries.

· Prepare reports by collecting and analyzing data.

· Remain knowledgeable of medical coding careers and OS2U coding courses offered.

· Schedule certification exams for AAPC.

· Apply and maintain CEU’s with AAPC.

· Send out Certificates of Completion to graduating students.

· Ensure OS2U is compliant with TWC, VA, AAPC, AHIMA accrediting agencies.

· Answer a multi-line phone system.

Qualifications:

· Degree in English, Health Care Administration, Health Information Management, Nursing or Education.

· Excellent written and oral communication skills, and exceptional customer service skills.

· Must be able to greet visitors with a pleasant demeanor and answer questions.

· Must be proficient in Microsoft Word and Excel.

· Must have data entry experience.

· Must be trustworthy and able to maintain an extreme amount of confidentiality.

· Must be able to pass a background check and drug screen.

· Possess at least three years of customer service/relations experience.

Status: This is a full-time hourly position. No benefits are offered at this time.

This is a hybrid position and will work at our office in downtown Temple part of the time and remote as well. Candidate must make themselves available to complete tasks and errands in and around the Temple/Killeen/Harker Heights area as needed.

The start date for this person is anticipated to be January 16, 2022.

Disclaimer: Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.

Job Type: Part-time

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Temple, TX: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 3 years (Preferred)

Work Location: In person

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