Job description

Key Responsibilities

Maintain an acute awareness of the business context; including customer intent, competitive pressures, and internal variables (branding objectives, stock position, pricing, deliveries, site performance, etc.).

To manage the daily operations of the office including organizing mail, couriers, catering and travel. Staff need to be able to use MS EXCEL confidently, to arrange global travel and to work on their own.

Work standard: at the end of each working week, all catering events for the following week must be finalized.

Planning

• Plan and execute all incoming and outgoing shipment to ensure the timeline is meet according to the date require or plan.
• Design and develop standard operating methods to manage logistics operation efficiently and cost effective.

Organizing

• Maintain good relationship with internal and external customer to ensure operation go smooth and meet targeted time frame.

Leading

• To lead and control daily logistics’ operation and fully responsible on logistics management. Administration to ensure smooth operation of NSW's business.

Staffing

• To communicate with all requestors (sales, purchasing, finance, warehouse, production & management) and related department who are engaging service of logistic department.

Controlling

• Compare and selection on the most reasonable appointed Forwarding Agent. (Which has approved by customer’s list)
• Actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
• Able to prepare custom require monthly report and submission on time.

General Responsibilities

• To ensure the confidentiality and security of all the NSW's documentation and information.
• To attend training/refresher courses and meetings as required by the superior/department/NSW Standards and Policies
• Shipping
• Export shipment
• Shipment request (SR)– Provide from Sales Dept
• prepare the Delivery Order – generate from SAP
• Email to Finance Dept to request Invoice – Finance will provide the Invoice
• Generate the AWB – Airway bill - FedEx / GdEx / DHL System
• Export declaration – K2 & K9 (GBP)
• Email the pre alert Shipment to Customer
• Export Sales/ Demo / Sample / Replacement
• Prepare shipment/Packing for Warranty Parts / Sample / Replacement.
• Prepare the Delivery Order & Packing List, and Invoice.
• Generate the AWB from Courier services
• Arrange the shipment with courier services
• Transportation (Air/Sea/Road)
• By Air, condition and requirement and estimated time travel. What is the limitation what cargo does not allow to ship (refer to International Legal on Travel rules)
• By Sea, condition and requirement and estimated time travel. What is the limitation what cargo does not allow to ship (refer to International Legal on Travel rules)
• Br Road, condition and requirement and estimated time travel. What is the limitation what cargo does not allow to ship (refer to International Legal on Travel rules)
• How to track down each individual transport moving and estimated time arrival (ETA)
• What information and documents require for arranging the shipment.
• Verify the billing from forwarder, agent -find the project code and acknowledge the charges as we provide the account to pick up shipment.
• Chase the acknowledge document from agent (customs form & HAWB)
• Request the acknowledge Delivery order from recipient
• Scan shipping documents and send it to finance department and customers
• Custom Formalities
• Rules / regulation of LMW company
• Prepare the GPB AM
• Import / Export – exempted list& Finished Good
• Duty Taxes & Government taxes
• Learn on Import/Inbound
• Learn theory of import
• Import goods from local/oversea
• Use the exempted to waive duty taxes and government taxes
• Import goods need to provide the LMW Bon-AM and exempted list
• Below 50kg use courier service, 80 kgs and above using forwarding agent
• Arrange import shipment from bonded warehouse
• Learn how to use SAP
• Generate the Delivery order
• Update shipping data
• Run report for receiving to verify project code
• Learn on Local Sales (K9) (process to release with approval customs)
• K9 Customer without license of local trading company. Example Vimatic Sdn Bhd.
• Apply GPB AM at customs as permission to release the items.
• Email forwarder and Vimatic company to inform about shipment and payment duty and tax before release the items.
• Forwarder will email K9 declaration form and details about how much Vimatic company need to paid tax and duty
• Once agree with tax and duty price. Vimatic will do payment to forwarder.
• After done all payment will create consignment note and pickup with GDEX to send items to Vimatic Sdn. Bhd.
• Machinery Shipment
• Arrange Wooden Packing Crake
• Arranging and coordination on shipment pickup
• Communicate with Finance generate invoice
• Communicate with forwarder
• Warranty parts process ship to customer and declaration

Standards and Policies

• To ensure the implementation of the Integrated Management System within the department and in the team/project.
• To promote and ensure the implementation of Health, Safety and Welfare policies across NSW.
• To participate in all self-assessment and quality procedures required by NSW to implement the initiative needed to support the Vison, Mission, and Objectives.
• To be committed and demonstrate all the required behavior to always cultivate NSW’s culture as per the Values.

Diploma and or experience min 2 years in any relevant field.

Job Type: Full-time

Salary: RM2,300.00 - RM2,950.00 per month

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Batu Maung: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Logistic: 1 year (Required)
• Logistics: 1 year (Required)

Language:

• Mandarin (Preferred)

Expected Start Date: 10/15/2022

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