Job Description

Duties include strong calendar management, with shifting priorities and deadlines, booking complex domestic/international travel, managing travel details such as visas, welcome letters and managing expenses.

• Able to quickly and accurately assess the importance of a phone call, email, or document and take appropriate action to involve the appropriate parties.
• Managing multiple projects simultaneously.
• Demonstrating strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems.
• Supporting office administration with associated tasks (ordering office supplies, food orders, onsite needs).
• Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes meetings and off-sites, prepares agendas and coordinates all logistics.
• Managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc.
• Working professionally with other Senior and Executive admins to help facilitate timely and accurate planning needs.
• Coordinating activities to ensure department goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations.

Qualifications

The position requires a high level of initiative, the ability to anticipate next steps and must be a strong communicator both verbally and in writing in both English and Bahasa Malaysia.

A successful candidate will demonstrate:

• Problem solving skills: Use of creative, critical thinking and a can-do approach to finding solutions that aren't readily apparent or available
• Professionalism: Capable in managing sensitive and confidential information, using discretion and judgment to ensure applicable private/proprietary business information, data, transactions, and correspondence maintain confidentiality and sound judgment
• Ever-changing environment: Adaptable to a changing, dynamic environment, proactively thinking ahead for sr. mgmt. and prioritizing deadlines for upcoming commitments and responsibilities
• Team player mindset: A collaborative rapport building demeanor to allow working closely with the senior and executive administrative staff in peer executive offices for problem solving
• Multi-tasking abilities: Handling multiple (and sometimes competing) priorities with strong attention to detail and demonstrated skills to prioritize, and multi-task

Inside this Business Group

Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customer voice and deliver solutions that accelerate their business. We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.

Work Model for this Role

This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site.